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AGM 2019

BIGGLESWADE & DISTRICT CONSERVATIVE CLUB


 

Minutes of the 113th Annual General Meeting


Wednesday 24th April 2019


 


 


1. MINUTES


The Minutes of 25th April 2018 had been displayed on the Notice Board and Mrs G Backhouse proposed and Mr J Bretherton seconded that they be adopted as a true copy of that meeting – the Meeting agreed.


 


2. MATTERS ARISING:


There were no matters arising upon the Minutes of the 2018 AGM.


 


3. RECEPTION AND ADOPTION OF REPORT OF COMMITTEE:


The report was then made by the President, Mr M Bryant, copy attached.  


Mrs R Williams proposed, Mrs M Massingham seconded and the meeting agreed that this report be adopted by the meeting.


 


4. RECEPTION AND ADOPTION OF THE AUDITED ACCOUNTS &  


   BALANCE SHEET:


Mark Cooper, the Treasurer, began by agreeing that as the President had stated this has been a challenging year due to 2 changes of Stewards and caterers; we also had a period where the Club was run by a relief Steward at considerable cost to the Club and also 3 months with no catering.  However, the good news is that for the first 3 months of this year to 31st March 2019 bar sales are up 7% and membership subscriptions are 8% higher than last year.


Copies of the Accounts had been circulated before the commencement of the meeting, copy attached hereto; these were explained by the Treasurer to the members in detail.  



Mrs Sue Baker proposed and Mr T Dray seconded that the Accounts be adopted and the meeting agreed.


 


5. ELECTION OF PRESIDENT:


As there was only one candidate standing for President this year, namely Mr M Bryant, accordingly he is duly returned for 2019.  



6. ELECTION OF 2 GOVERNORS (4-year term):


There were 2 nominations for these positions, namely Mrs M Massingham and Mr M Bryant who were duly returned.


 


7. ELECTON OF ONE GOVERNOR (2-year term):


This position is vacant because of the sad passing of Mrs V Usher and with only one nomination to continue to term, Mr Keith Marshall was duly appointed.


 


8. ELECTION OF SECRETARY:


There was only one nomination this year - Mrs C Hornsby, who was duly  


returned for another year.


 


9. ELECTION OF TREASURER:


There was one candidate this year, namely Mr M Cooper, who was duly returned.


 


10. ELECTION OF AUDITORS:


Mr S Bryant recommended retaining Hyde & Lewis for 2019 and as there were no other proposals the meeting agreed that they be retained.


      


    11. ELECTION OF A COMMITTEE:


There were 4 candidates put forward as Committee members, namely Mr P Graves, Mr K Marshall, Mrs S Baker and Mrs N Rowe.  3 of whom will become Committee members as Mr K Marshall has been elected as a Governor.


 


The Chairman asked the meeting for any questions or comments:-  



Mr J Massingham asked that something be done about the bees in the back garden.  The Officer responsible has inspected and he declined to touch them as they are not doing any harm to anyone.  Bees are protected, so a private bee keeper may be able to help; Mr A Hoar agreed to investigate.


Gill Backhouse asks that a sign be put up asking members to take glasses back in from the garden.


Mandy Ryder asks the Club’s policy regarding children.  When sitting in Lounge bar with children running in and out, it is very annoying.  We do wish to be family orientated, but the parents must be approached to keep their children under control. We must rely on the Steward to keep control.


Barry M wants Committee members coming down on certain days of the week to see what is going on, namely a Sunday afternoon. Mr P Graves explained that we are in favour of families or we are not.  A balance must be struck that allows all parties to enjoy the Club’s facilities.


Mr Graves asked the members complaining to please consider joining the Committee to help.


There were then 3 offers to join the Committee, namely Mandy Ryder, Alison Holmes and Sue Hill.  


Mr R Huckle commented on the bags of sand and gravel in the carpark that is making the carpark look like a rubbish tip.  The Chairman stated that we are aware and are doing our best to clear up.


 


Mr T Dray – can we increase the number of disabled spaces on the car park. We are looking into this, also space for disability scooters.



As there were no further questions or comments the Chairman thanked all the Members for attending and called the meeting to a close at 8.50 pm.